One portal for the whole dealership

Run your dealership from one place.

Manage vehicles, purchases, sales, customers, contracts, VAT, invoices, accounting, payments, staff, integrations and reporting from AUTO POS.

AUTO POS
360°Vehicle lifecycle
§25aVAT workflows
PDFAutomatic documents
3Portal languages

Everything your dealership needs

AUTO POS connects the operational, financial and sales sides of an independent vehicle dealership.

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Vehicles & VIN

Inventory, rich VIN decoding, stock age, purchase cost, target price, sold status and vehicle economics.

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Purchases & sales

Private, dealer, auction, EU and export workflows with automatic tax and transaction records.

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Contracts & documents

Generate your original contract PDFs, handover records, AML forms, export evidence and transport documents automatically.

€

VAT & e-invoicing

Standard VAT, margin scheme §25a, EU transactions, exports, VIES checks, invoices and structured e-invoice workflows.

Σ

Accounting & costs

Expenses, running costs, cashbook, banking, payroll, assets, depreciation, DATEV exports and financial overview.

◎

CRM & tasks

Clients, leads, follow-ups, tasks, test drives and dealership team organization.

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Sales automation

DMS imports, VIN enrichment, marketplace sync queues and dealership workflow automation.

◉

Marketplace integrations

Prepare connections for mobile.de, AutoScout24, dealer websites, banking, DATEV, e-signature and e-mail providers.

▥

Reports & control

VAT navigator, profit, inventory ageing, sold and unsold vehicles, capital tied up and operating performance.

Simple pricing. Unlimited vehicles.

Choose monthly access or a one-time lifetime license. Both plans include the complete AUTO POS dealership platform and unlimited vehicle inventory.

Flexible

Monthly

€149/ month
Pay monthly. Cancel for future billing at any time.
  • Unlimited vehicles
  • All AUTO POS modules
  • English, German and Arabic
  • Updates included while subscription is active
One-time payment

Lifetime

€1,999one time
One payment for lifetime access to AUTO POS.
  • Unlimited vehicles
  • All AUTO POS modules
  • English, German and Arabic
  • No recurring subscription fee
Account activation is completed by AUTO POS administration after payment confirmation.

Built for desktop and mobile

Use AUTO POS from a phone, tablet, Windows PC or MacBook. Install it as an app for a standalone window and quick access.

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Windows

Install the portal from Microsoft Edge or Google Chrome and launch it like a desktop application.

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macOS

Install from Chrome or use Safari Add to Dock on supported macOS versions.

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Mobile

Responsive navigation, touch-friendly controls and installable app behavior on modern mobile browsers.

Ready to open AUTO POS?

Sign in to your dealership or create a new dealership workspace.

Overview

Buy, sell, manage and analyze your dealership.

AUTO POS

AUTO POS

SMART DEALER MANAGEMENT • BUY • SELL • MANAGE • ANALYZE

Vehicles in stock0Available inventory
Capital in stock€0Purchase + direct costs
Expected margin€0Before overhead
Active leads0Open CRM leads

Dealership Control Center

Every AUTO POS workspace from one dashboard.

Open tasks0Workshop & sales follow-up
Documents awaiting signature0Electronic or physical completion pending
Clients0Saved private & business customers
Pending sync jobs0Marketplace / DMS automation queue

Recent inventory

Newest vehicles

Quick actions

Everything important in one click.

Purchase

Add a bought vehicle and costs.

Sale

Create buyer, VAT and document pack.

Lead

Add a customer enquiry.

Task

Add a workshop or sales task.

VAT Navigator

Completed-sale VAT position.

VAT, standard-rated€0.00
VAT, margin scheme (§25a)€0.00
Input VAT€0.00
€0.00

Financial overview

Whole-dealership figures including vehicles, supplier expenses, recurring running costs, payroll and fixed-asset depreciation.

Net revenue€0.00
Vehicle purchase costs€0.00
Vehicle direct costs€0.00
Business expenses€0.00
Running costs accrued€0.00
Payroll / employer cost€0.00
Asset depreciation€0.00
Operating profit€0.00
Vehicles sold0
Vehicles purchased0
Vehicles in stock0
Inventory value€0.00
Total operating costs€0.00
Total cash spent€0.00
Unpaid expenses€0.00
Payments received€0.00
Cost breakdown
Vehicle profitability

Cars not sold

Stock, capital and expected profit.

Sold cars

Completed deals and realized profit.

Inventory ageing

Stock days and capital tied up.

Attention needed

Tasks, leads and old stock.

Top 5 stock days

Vehicles tying up capital the longest.

Recent activity

Latest dealership actions.

Vehicle inventory

Stock, purchase cost, sale price, realized/expected margin and vehicle status.

In stock0Available / reserved
Sold0Completed sales
Stock value€0Purchase + direct costs
Sold value€0Gross completed sale prices
VehicleVINTaxInvestmentTargetSold forProfit / marginStatus

Purchases

Dealer, auction, company and private-customer vehicle acquisitions with automatic purchase documents.

Buying from a private customer?
Choose “Private customer / private seller”. AUTO POS creates a Used Vehicle Purchase Contract and Handover Protocol automatically, then classifies the stock for the §25a margin-scheme workflow where applicable.

Sales

Buyer, VAT treatment, contracts, transport documents, e-signature and stock return.

For cross-border transport, AUTO POS can create a transport pack including a CMR consignment note, vehicle handover/dispatch confirmation, transport order, driver/carrier details and destination evidence checklist. The seller/dealer signature is kept in the seller/consignor section.
Completed sales0Only vehicles marked Sold
Sales revenue€0Gross selling prices
VAT position€0Output VAT less deductible purchase VAT
Realized profit€0After vehicle costs and calculated VAT

CRM & Leads

Track every enquiry and follow-up.

Tasks

Daily work and deadlines.

Test drives

Vehicle and driver log.

Marketplace Hub

Configure provider credentials and dealer IDs. Live publishing activates when the provider grants API access to your dealership.

mobile.de

Prepare stock for listing synchronization.

AutoScout24

Prepare listing synchronization.

Dealer website

Publish inventory to your own site.

Total invoices0All invoice records
Open amount€0Pending payment
Paid this month€0Completed invoices
Overdue0Past due date
No.TypeSourceCustomerInvoice dateAmountPayment

VAT Validation

Customer VAT ID checks and stored VIES evidence.

Validated0Valid VAT IDs
Invalid0Latest result invalid
Not checked0No stored validation
ServiceChecking…European Commission VIES
VATCompanyAddressStatusLast checked

Sales Automation

DMS imports, VIN data, controlling and marketplace publishing.

Vehicles in stock0
Inventory value€0
Average stock days0d
Published0
01 · DMS

Vehicle system & DMS connection

Configure an external DMS/API or import vehicles manually.

02 · IMPORT

Vehicle import & field mapping

Prepare CSV/JSON imports for VIN, make, model, mileage, registration, prices and tax status.

03 · VIN

VIN query

Retrieve available decoded data and use it to prefill a vehicle record.

04 · KPI

Controlling & evaluation

Stock age, inventory value, capital tied up, expected and realized profit.

05 · MARKETPLACES

Export to stock exchanges

Prepare publishing and updates for mobile.de, AutoScout24 and additional channels.

06 · SYNC

Automatic listing updates

Queue price, mileage, availability and sold-vehicle removal updates.

Integration status

Live external connections activate after provider credentials are configured.

E-Invoicing & Accounting Automation

Invoices, VAT logic, credit notes, receipts, payment QR, DATEV/CSV export and audit-ready archiving.

01
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Invoices for everything

Create invoices for vehicles, services, parts, fees and other items. Reusable article positions can be inserted with one click.

02
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VAT logic assistant

Supports standard 19% VAT, §25a margin scheme, intra-EU and export workflows with automatic reference text suggestions.

03
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Credit note & cancellation

Create credit notes or cancellation documents linked to the original invoice so the document chain remains traceable.

04
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E-invoice, PDF & Girocode

Generate invoice PDFs, prepare structured e-invoice metadata, store due dates and create EPC/Girocode payment data for banking apps.

05
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Upload receipts & pre-accounting

Store incoming supplier invoices and receipts, classify them by cost type and prepare booking suggestions for accounting.

06
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DATEV / CSV Export & GoBD archive

Keep document history, audit metadata and export booking-relevant data for tax-adviser workflows.

E-Invoice readiness

AUTO POS workflow status

Prototype
Receive structured B2B invoices
Incoming invoice storage and metadata capture available in this build.
Create structured invoice data
Invoice metadata and export payloads can be generated from AUTO POS invoice records.
PDF + structured XML delivery
UI and data model included. Production XRechnung/ZUGFeRD validation and certification still require a dedicated library/provider.
Audit-ready archive
Document history and audit log are included locally; immutable production storage still requires a backend/database.

Production E-Invoice Center

Generate structured invoice output from the same AUTO POS transaction data.

Needs validation

Recent invoices

Vehicle and non-vehicle invoices.

Billing & Receivables

Quotes, pro-forma invoices, invoices, credit/debit notes, receipts, recurring billing and customer balances.

Open receivables€0Unpaid documents
Overdue€0Past due date
Recurring0Active schedules
Credit notes€0Current period

Expenses & Supplier Purchases

Enter supplier invoices as gross (Brutto) amounts. AUTO POS derives net and deductible input VAT for accounting.

Travel & Mileage

Employee trips, kilometres and reimbursements.

Running Costs

Recurring dealership overhead such as rent, electricity, internet, phone, insurance, software and other monthly operating costs.

Monthly gross€0Normalized monthly overhead
Annual gross€0Estimated recurring cost
Input VAT / month€0From recurring costs
Active costs0Recurring items

Journal

Assisted accounting entries generated from purchases, sales, expenses and banking.

German Accounting Exports

Prepare data for DATEV and tax/accounting review.

DATEV

Export booking records as CSV.

VAT Summary

Output VAT, input VAT and §25a margin VAT overview.

Audit Trail

Download transaction and status history.

Bank Accounts

PSD2/Open-Banking-ready account register. Live bank connection requires a German/EU provider API.

Transactions & Reconciliation

Import or register bank movements and match them to invoices, purchases and expenses.

Fixed Assets

Asset register, acquisition cost, depreciation, disposal and accounting value.

Acquisition cost€0
Accumulated depreciation€0
Book value€0
Assets0

Employees

Employee master data, contracts and payroll settings.

Payroll

Monthly gross pay, deductions, employer costs and payment status.

Absence Requests

Vacation, sickness and other absences with approval workflow.

Time & Attendance

Simple time-clock records for dealership staff.

Management Reports

Operational, financial, stock, margin, VAT and cash-flow analysis.

Profit & Loss

Revenue, vehicle cost, overheads and operating result.

Cash Flow

Cash and bank movements by month.

VAT

19% VAT, deductible VAT, margin VAT and export/intra-EU flags.

Stock Valuation

Vehicles in stock, cost allocation and expected margin.

Receivables

Customer balances, due dates and aging.

Expenses

Spend by supplier and category.

Cashbook

Cash balance start of month€0.00
Monthly income€0.00
Monthly expenses€0.00
Cash balance end of month€0.00
Cash balance today€0.00
SummaryInvoice date ↓ReceiptCash amount ↕Created by

Invoices

Create internal invoice records.

Cashbook

Register cash movements.

DATEV

Export a simple accounting CSV from demo data.

Vehicle Documents

Original contract templates plus generated transaction documents.

Original PDF mode: AUTO POS uses your original dealer PDFs. Warranty, Angebot / Offer and Preisblatt / Fahrzeugbeschreibung are excluded.
Kaufvertrag · Used Vehicle ContractOriginal PDF
Verbindliche Bestellung · Ohne GarantieOriginal PDF
ÜbernahmeprotokollOriginal PDF
Datenschutz / EinwilligungOriginal PDF
Geldwäsche / GwGOriginal PDF
Vorvertragliche InformationOriginal PDF
Export-Kaufvertrag / Export Sales ContractBilingual export contract
GelangensbestätigungEU delivery evidence

Generated transaction records

Documents generated from purchases and sales.

Vehicle Media

Photos, cover images and listing-ready media organized by vehicle.

Media files0Saved images
Vehicles with photos0Media coverage
Cover photos0Listing cover images
Missing photos0Stock without media

Dealer Website

Configure your public dealership page.

Team & Branches

Users, roles, permissions and dealership locations.

Users0Invited team members
Branches0Dealer locations
Roles0Permission profiles
Administrators0Full access

Users

Access, assigned role and branch.

Branches

Physical dealership and showroom locations.

Roles & permissions

Define what each user group can access.

Showrooms

Manage physical and online showrooms, vehicle assignments and branch presentation.

Showrooms0Active display groups
Vehicles displayed0Assigned vehicles
Online showrooms0Customer-facing collections
Branches covered0Distinct locations

Integrations

Connect marketplaces, vehicle-data providers, accounting and dealership systems.

Connection log

Latest connector setup and test status.

Settings

Company profile, banking, tax, documents and account security.

Dealership profile

Used on contracts, invoices and customer documents.

Tax & banking

Details printed on financial documents.

Document defaults

Default locations, payment terms and references for newly generated documents.

Sessions

Secure dealership access across devices.

Data protection

AUTO POS keeps account data separated by dealership. Production deployment should use HTTPS, backups, MFA and a managed database.

Account isolation enabled

Clients

Private customers and companies used throughout purchases, sales, invoices and VAT checks.

Total clients0Saved contacts
Companies0Business customers
Valid VAT IDs0Latest VIES result
Private customers0Consumers / individuals
ClientTypeContactVAT IDVAT statusLocation